Category: Blog

Kevin

Welcome to the Content Machine podcast. I’m Kevin Adelsberger, and this week we’re joined by Krista Hale. Krista is our project manager at Adelsberger Marketing, and I like to say she helps all the trains run on time. Krista, thank you for joining us today. I know that I forced you into this, so please forgive me later. All right. Krista, you wanted to talk about the onboarding process, and that’s something that I know that you’ve been working a lot on it for the agency, and we’ve made it a point to make it a better process since you’ve come on board. So what was the reason we started working on the onboarding process?

 

Krista

So one thing we noticed last year was that there was instances where we were either having to do rework or unexpected delays from the client. And so we decided that we needed something to change. And so I believe at the beginning of this year, we started reading Project Management for Humans by Brett Harned, just to help myself become better in my job. And so in Chapter 4, it talked about emphasizing getting to know the client. And so we do a really good job of doing that with our strategy sessions, getting to know the client as a business as a whole, getting to know their goals, and then seeing the opportunities that we can help them with. But we are missing the step in between the strategy session and getting the project started and just setting expectations from the very beginning to know how we work and to help them understand all those things. So then it just helped us be super clear on how we work with people so that they know what to expect from us.

 

Kevin

Yeah, absolutely. And so can you give us a brief overview of the onboarding process?

 

Krista

Yeah. So first off, I just start off with housekeeping things, questions of who’s the main point of contact. Probably my most important question that I ask just because it helps me know who I need to be always in touch with. And it’s helpful that there’s just one, because if there’s multiple points of contacts, then it can slow down the process and then not everyone responds or slow in responding. And so if there’s one person, it helps that just move along quicker. And then we just have other questions like, is there someone who’s going to be the final sign off for the project so that if not everyone’s deciding or coming to the same decision, that that person is just going to make the decision to go forward, basically. Then we ask about out of date, like out of office dates, whether or not they’re… So that we know, Okay, how do we plan, make sure that we get you the product or the projects beforehand, or how do we work that into our timeline? And then after we get through the housekeeping questions, then we talk about expectations for communication, what that looks like for me and our team, and then also what is expected from them.And then after we talk about communication, then we go through what their process is going to look like, how we handle our process, but then also what their specific project is going to look like. Every project is different, and so we try to make sure that we talk about their specific projects to give them an understanding of the big picture so that they know what to expect from us.

 

Kevin

Yeah. And I think that’s been really good, as we’ve seen. We’ve been testing that out over the last couple of months with new clients. So how important is the onboarding process in setting the tone for the client relationship?

 

Krista

Yeah. So the tone, I think a lot of it is it ensures that we’re both on the same page just to have a good outcome. But it also just strengthens our relationship with the client. A lot of times people know you, but they don’t necessarily know me. And with me being the main point of contact for most of the projects, you’re still involved. But it also helps me build that relationship with them so that we’re not just two people behind an email, we’re actual people. And so it just helps create that personal relationship. And then it just helps clarify expectations and just helps us know who the both points of contacts are. And it just helps us show them that they are committed to have an easy process for them.

 

Kevin

So everybody has to onboard a client one way or another? Yeah. So how do you feel like we’ve made this process feel like Adelsberger marketing?

 

Krista

So we wanted to make a slideshow just to help them visualize everything when I talk with them about it. One of our core values is fun professionalism. We wanted it to be something where, yes, you get the point across, but also it’s just visually fun. Katie Howardon on our team illustrated a lot of the fun elements and graphics for the slideshow video. I think it really added something to show just how much our team is not just this is the way it is, but we have fun while we do it.

 

Kevin

How do you communicate that process and set those expectations?

 

Krista

So we really just want to emphasize that each project is different. And so we go through each of their projects and we go by step by step so they understand the big picture. Obviously, it’s not going to be perfect. Every project has little different things happen. But we want to make sure that they have a big understanding and so that they’re not surprised on how the process is going to work. So I do that towards the end of the call. And then before that, we talk about the waterfall process, and that’s how we get everything approved. So the reason why we do that is so that after each step, we get the buy-in from the client so that it’s not just at the end of the project, oh, this is it. And they had no idea that that’s what it was going to be. And so for example, with our websites, we start out with just a black and white sketch of the home page, and we get that approved. And then work on the content, and we get that approved. So after each step, the client knows what to expect so that later at the end, they’re not surprised.

 

Krista

And so it also helps us know that we’re on the right track for them and that we’re doing the work that they like, because ultimately we want client satisfaction, but we’re also wanting to make sure that they like it.

 

Kevin

So are there any strategies to help maybe others can see that helps us be implemented effectively?

 

Krista

So with Adelsberger Marketing, we have a policy that we call Texas Size 10.4, which you created from a TV show that I’m supposed to not watch. But we do this. It helps alleviate any concern for message, that it’s been delivered or that you’ve seen it, because we’re messaging through Slack, and so we’re not in person. And so that’s the same thing with the clients where we’re emailing. Majority of the time, sometimes we have Zoom calls or whatever in-person meetings. But what this looks like in application is I’ll send an email to a client, and we’re not necessarily We’re not necessarily looking for an answer for the question or whatever that I’m asking for, but we’re looking for, Hey, I’ve received this. I’m working on it. I’ll get it back to you in so many times. Some sign-up life.

 

Kevin

Some sign-up life, yeah.

 

Krista

Yeah. And so we want to help the client, but we need help from them in the sense of we need to know that they’re there and that they’re working on it so that I don’t have to constantly email you every week and get tired of me. So that’s something that we’ve implemented with the client just to help communication.

 

Kevin

What are some of the best practices that you believe are essential for a smooth and effective onboarding process?

 

Krista

I definitely think setting clear expectations, and that’s what we’re doing with the onboarding process. But being as super clear as we can and talking to them about it and making sure that they are in agreement.

 

Kevin

And we’re talking about things like how we communicate and timeline and the approval process, making sure that they’re 100 % understanding. If they don’t agree to these things, then we’ve got a problem with how this is going to work.

 

Krista

Exactly. And I think sometimes not all the time is it going to be exactly how… Sometimes we need to adjust, like with the client. Sometimes it can’t just be one point of contact because there’s multiple buy-ins and they need to all be involved. And so then the process helps us see, okay, how do we need to adjust for the client to make sure that it still works smoothly? And so we’re always trying to make it as easy as possible for the client, but also keep the project moving. And then I think it’s also like going along that line of listening and understanding what the client needs. So if they need to adjust in some way, we can try to accommodate as best as we can to help them feel like we are listening to them, but also that we’re wanting a good product at the end of the day.

 

Kevin

Well, Krista, thank you so much for the work you do at Adelsberger Marketing. You’re doing great as our operations manager. And thank you for joining us today on the episode. If you have any questions about project management, email Krista. Don’t email me. Email Krista. But we would recommend the book, Project Management for Humans by Brett Harn. It was a good conversation starter for us over the last couple of months as we worked on improving these processes. So we’ll stay tuned for future episodes of the Content Machine podcast. And once again, Krista, thank you for joining us. Thanks.

On this episode of the Content Machine podcast, we’re going to look at the five things you should update on your website right now. There might be more stuff you need to update, but these five things would be a great starting place to make sure you’re looking good online. Number one, dates and times. Do you have any dates and times on your website? Open hours, closed for the holidays. You might want to set a reminder to check these annually. And even if you don’t have any date or times on your website, is the copyright year in your footer up to date? Sometimes these are easy to forget about and are not updated. The second thing you should look at is meta tags. Are your meta tags up to date? If they are, are they still relevant for the terms for your business? Does it have the key terms that your business is trying to promote and potentially the location that you’re trying to promote in? And do you have meta tags on all the key pages of your website? When’s the last time you looked at your meta tags and made sure that they were relevant for your business? The third thing is if you have a lead generator on your website, and I think you should, which is some sort of a free download tool that will help people build trust with you because you’re providing free value through this content. When is the last time you updated it? Probably not since you launched this current iteration of your website. So take a look at it. Is it still relevant to your customers? Is it still a good representation of your business? Would a design–refresh make it feel more modern, or does it need to be torn down and built from the ground up? Use this as an opportunity to check out that resource. Number four, is the main message of your site targeting your current customers’ wants and needs, or is it out of date? We look at lots of websites for customers and their competitors, and sometimes people fail to update this messaging over time as their business evolves. When’s the last time you considered if your marketing messaging on your website is accurate? Number five, is your website using too many stock photos or using bad stock photography? Stock photography can hurt customer trust and distract from the point that you’re trying to make of who you are as a company. If you asked a couple random customers, would they think that your use of stock photos helps or hurts your website’s communications? Maybe try to look at your website with the eyes of an outsider and see if some new local real photography could help your customers appreciate your brand more. Now, here’s one as a bonus. Number six. And this one is probably the most widespread that we see. Are your staff up to date on your website? Are Are bios current? Are there photos within the last decade? All of these things change for people: how they look, what their qualifications are, who’s working somewhere. It’s really easy for people to forget about updating these or neglecting these over time. So maybe annually, if you haven’t recently checked, make a reminder to make sure that the biographies and the photos are relevant for the staff on your website. These are just a couple of things that we see on a regular basis that people need to update on their websites. If you need help updating your website or maybe creating new photography to go on there or dialing in your messaging to speak to your customers, we would love to help you. So feel free to reach out to me at kevin@adelsburgermarketing.com and see some examples of our work at adelsburgermarketing.com. 

 

In April, I had the opportunity to attend the Agency Builders Retreat in Florida. This is the second year that I’ve been able to attend this conference, and it’s targeted towards agency owners and agency leadership. It’s a small group of 50 to 80 people, and most of us have some shared values around a common good besides our own agency. Being a part of this group last year and being involved with the Slack group over the last year has allowed me to build relationships that made this year’s conference even more meaningful. I want to share a few of the takeaways from the conference that I think are relevant, even if you don’t own a marketing agency. Number one, community is important. When you have an opportunity to spend time with peers in your industry or people who have similar experiences as you, there can be tremendous value in that time. The interesting thing about everybody in that room at the conference is that we all had similar problems and that some of us had solutions to some of those problems. Also, Also, we all carried the shared burden of leading our companies. Business leadership can be lonely, and being able to be with people who are like-minded and aiming towards the same goals helps you feel more confident in what you’re doing and helps you see solutions to problems that you might have that you haven’t thought about yet.

The second big takeaway is that AI is going to continue to change our world. Ai is already deeply affecting the marketing industry, and it will eventually affect all industries. Hearing from other agencies how they’re being proactive active about implementing it was really interesting. It’s given us a few tools to explore and some guidance on how to try to pivot to use those tools. We want AI to not replace the creativity or the work that our team does, but to make our team more efficient within their creativity. The third thing that I wanted to highlight is that sales is the lifeblood of any business. And so we spent some time thinking about how we can be excellent at the sales process. The speaker compared sales to sports. It’s as close as many of us will get to being paid to be in sports because what it has in common with sports is that it’s live, you don’t get a second chance, and you are dealing with a lot of competitive elements that you’re not necessarily aware of. And so we talked about how to have a really good sales process. I haven’t been able to get through my entire to-do list from the conference, but one of them is to build a sales playbook and increase my ability to close the leads that come into the company.

I know that revenue allows for good things to happen in the company, and if we make good business deals, we’ll have more revenue and more profit, which allows us to care for our people better and build a better product for our customers. Building an entire sales playbook is something that I plan to drill deeper into. Clarity is something that we have focused on before at Adelsberger Marketing. But it hit home at this conference that clarity not only brings power, but it is also kind. Having transparency allows everyone to be on the same page. It builds trust and allows for action and gives people a pathway to success. Forcing you to be clear on what the situation is and what the problems may be or what the solutions may be can really cut to the meat of the issue and move you to action. It’s really kind for someone to know where they stand in an organization and what they need to do to be successful. Another thing is, delegation should make things better for everyone. For me to delegate properly, I have to communicate what I need done. But, delegation also creates several side effects for the organization and the people that are being delegated to.

For example, it gives someone the freedom to focus on that thing. Any given day, I’m pulled in many different directions. If I’m able to delegate a task to someone that that becomes their focus for that period of time, it’s a win. It also gives someone an opportunity to grow, not only in that skill set, but in their effectiveness in the company. And then it gives me more time back to work on the things that are my highest value tasks and that I have to do to help lead the company. And finally, accountability is key. If you really want to grow, accountability is the thing you need. You may say you have a goal to run a half marathon, for example. But when the race deadline is coming up, it really does focus you on achieving that goal. You’re going to run a lot more the weeks before the marathon than you may have if you didn’t have that goal set. Having a weekly meeting where you go over the products that you’re working on or talking about what you’re supposed to be doing in front of the company forces you to be more honest and get more stuff done because you don’t want to report nothing in front of everybody else.

And we’ve seen that accountability helpful in our company when we’ve talked about our quarterly goals. But it’s been interesting to see how other companies have used that similar mindset to stimulate growth. I am thankful for groups like the Agency builders that give me a community to be a part of, where it is more about collaboration instead of competition, and being able to be friendly with people who do the same things that our company does, but just not in our local area or that we’re in competition with. And so it gives me a lot of insight in how to do my job better. I look forward to attending next year, and if you’re in the agency world, you should think about it, too. Thanks for listening to this episode of the Content Machine podcast. We’ll be back with more episodes, so be sure to subscribe and check us out on YouTube.

– Kevin

Welcome to the Content Machine podcast. I’m Kevin Adelsberger. This week, I’m joined by our two interns for the spring semester 2024. If you’d like to introduce yourselves.

– Noel

I’m Noel Moore.

– Leah

I’m Leah Steed.

– Kevin

And they are nearing the end of their time of their spring internship with us. We’re trying a new thing this year where we bring them on the podcast to talk about their internship experience. Leah, will you start with what are some of the projects you’ve been working on?

– Leah

Yeah, I think there are two projects I think of when I remember my last couple of months. One of them is the Mailer, which wasn’t always super fun because it went through so many revisions. But I feel like I learned a lot through that process about how graphic design relates to marketing and how you need to think differently about that, as opposed to when you make logos or something. And it’s like, Oh, we just want to make it look pretty or whatever. It’s like, no, marketing is a different strategy than design. And so that was a really good project to learn that. And then one of the more recent fun projects that we’ve worked on is branding. I have enjoyed the process through that to see how you guys handle working with clients and how you have a structured step-by-step method. It’s just been good to see how you guys handle clients.

– Kevin

Very cool. Noel, what have you been working on?

– Noel

One of the things is the podcast, so it’s kind of fun. I feel like I’m a celebrity being on here on the other side of it. Getting to pick out little quotes to display on social medias and coming up with like, captions that are more PR-y has been something that I’m glad I’ve been able to workshop a little bit because I was not really well-versed in that before. Then something else that I really enjoyed was writing copy for different websites. I got to do that for the Care Center website. That was really fun to get to read through all of it and not only get to learn about this really cool company and the things that they’re doing, but go through and edit certain things just to make it more readable or a little bit more public relations-focused or different things like that. I enjoyed doing.

– Kevin

Very good. Noel, What would be one thing that you think you’ve learned from your time here at Adelsberger Marketing?

– Noel

Like I mentioned, I think that writing more PR-focused things has been something that I’m glad that I’ve been able to grow in a lot.

– Kevin

As opposed to the journalism bent that you had making it more copy-driven and salesy, maybe.

– Noel

Exactly, yes. Because I’m a journalism major, so I’m used to just writing off the dome, off the cuff, different things. But this is obviously a skill that a lot of companies need and that is very necessary in this day and age in this workforce. I’m glad I’ve been able to do that. I’ve realized it’s difficult because you want to make it effective and you want to drive your point across and you want to make it readable and not some AI mumbo jumbo that means nothing. But you also don’t want it to be word salad. And so figuring that out and being able to do that has been really helpful for me.

– Kevin

Okay, very good. Leah, what’s something you’ve learned during your internship?

– Leah

Yeah, I think the biggest thing that I’ve been learning has to do with communication. So with homework, you have a lot of things going on at once. But if it’s due on Tuesday, you can work on it the night before and get it done on your timeline. But with this internship, I’ve had to learn how to figure out other people’s schedules and know they end work at a certain time and they’re busy the next day. And so if it’s due on Friday, I have to get it to them by Wednesday. And how to juggle five projects at once and getting projects to different people and communicating with different people online, especially as a remote internship. That’s been important.

– Kevin

Yeah, very good. Very good. Yeah. Both of those are good skillsets to take into the marketplace. So if you were to summarize your time at Adelsberger Marketing, how would you summarize that?

– Leah

I think it’s been really informative, but also it’s just been really fun. I’ve learned a lot, and I feel like I’ve gotten to be a part of a lot of different projects and design aspects that I haven’t been able to before. But also, it’s just been really fun. I feel like going into this, I was worried about it being a remote internship and not actually seeing these people and working with these people. But it’s been a really cool community and a great way to learn. People are really invested in teaching you, which has been really good, and being patient with you and showing you how to do things. It’s been fun, and meetings have been fun. It’s been good just to be a part of the team as well.

– Kevin

Very cool. Noel, how would you summarize?

– Noel

I mean, similarly, I I think mine would be eye-opening, but also very refreshing in that I didn’t really have much of an idea of what maybe a communications career would be in an industry like this. I think this was really cool for me to get to see a bunch of different parts of like, oh, I’m writing case studies for our website. Oh, but I’m also picking out different clips from the podcast, but I’m also editing copies. I’m taking these different strengths and skill sets that I’ve gotten from my major, but I’m implementing them in different ways that I hadn’t before. That was really cool. Then refreshing in that I think being a part of this team and getting to see and work with people who love their work and they love the people that they work with and the people that they’re meeting has been really refreshing because I’ve been a part of an internship before where everyone was just doing things just to do it, and there was no joy in it, and there was no joy in the community. And so literally, just as soon as we got here for onboarding training, seeing the difference, and even though it is remote, still having people reach out and want to talk to you and want to get to know you has been really cool and made me excited for post-grad life and actually getting to be a part of a team that loves each other and loves their work.

– Kevin

Yeah. Alright. Well, speaking of what’s next for you, so you’re a junior, so you’re going to be going back to school, right?

– Noel

Yes.

– Kevin

But you have an exciting internship this summer, filing paperwork, right?

– Noel

Yeah.

– Kevin

And Leah, how about you?

– Leah

Yeah. I’m going to graduate in May, so trying to figure all that out. I have an internship for the summer in publishing and graphic design. So that’s the next step. I’m excited to learn those skills as opposed to this marketing internship. And then we’ll see what’s next after that.

– Kevin

Well, thank you both for your time with us this semester. We’ve enjoyed having you guys. And for those of you at home, we are going to be taking interns every semester. So feel free to go to our website to find out how to apply. So thank you for watching the Content Machine podcast. We’ll be back with our regular scheduled content next week.

Welcome to the Content Machine podcast. We are about to start episode 2 of our interview with Amy Garner from West Tennessee Health care. So that being said, besides surviving and managing and doing well for your job during a global pandemic, what are some other things that you are proud of and accomplishments in your role as compliance and communications officer?

Well, I mentioned my team earlier. I have an incredible team of graphic designers, videographers, web people. Lori Smith is my director of marketing, and I definitely could not do my job without her because I love the public relations side of things. I love dealing with the media, as strange as that may sound to some people. But Lori is a true expert when it comes to marketing and strategy. And so I just rely on her every day to do that. And so she works with one of our agencies, our external marketing agency, and they’ve been able to… You may have seen some of our commercials, Emmy Award-winning commercials that we’ve had over the past few years. And so that’s been since I’ve taken on this role. Of course, I have nothing to do with any of that, so I can’t take any credit, but my team just does an incredible job, and they are so so talented and so gifted. And so I have to give all the credit to them. I’m very proud of all the work they’ve done over the last few years. It’s hard when you’re trying to market for a system as large as ours because we have over 90 locations.

I can’t even tell you how many service lines we have. And so there’s just not enough marketing dollars to go around. And it’s incumbent upon us to try to prioritize those things that we need to get out in the public, but also stick with a budget, because we are the largest nonprofit healthcare organization in the region, the largest nonprofit organization in the region. And so marketing dollars are important, but we don’t have all the money in the world to spend on that. So they do a great job balancing all of that.

Yeah. So when you are approaching that, how do you end up prioritizing and come up with a plan for such a big organization?

Well, lots of feedback from our service line leaders, from our executive team, the board. We meet with the board on a regular basis and have a meeting to talk about what our marketing activities are, what they think will be important in the next few months or year. We know sometimes when things are coming up, but then sometimes we don’t. Sometimes we have to just pivot on the fly, and we might have a new provider that comes to the community, for example, that specializes in something new that we haven’t done before. And so we have to be able to pivot really quickly and try to figure out how to get that word out. So it’s lots of conversations with our executive team, with service line leaders. Lori meets with a lot of our larger service lines on a regular basis to talk about what’s coming up, what’s a priority for them, any new technologies that we might be using in the near future. We also have a monthly strategy meeting with our Director of Business Development, with our Vice President, and she keeps us on task as far as what she knows might be coming up strategically that we need to be planning ahead for. So that’s helpful.

Yeah, that’s a lot to manage. Now, in the communications of a medical environment, what are specific challenges that bring that to the table? There’s probably some regulatory stuff, maybe some compliance stuff that is a little bit different than a lot of organizations have to deal with.

That’s probably true. And when I took this role, at first I thought, I’m going to have some conflict between being the compliance officer and the communications officer. But actually, it served us pretty well because, for example, there are specific rules about financial benefit that we can provide to a physician. I can’t just go out there and market for a physician who is not part of our organization. And so those questions have come up in the past as far as what those rules are. Also, when it comes to privacy, that’s an area where my compliance team is really involved with dealing with making sure all of those policies and procedures are in place, and we deal with complaints from time to time. But we can’t just go out there and get a patient and say, Hey, would you film a testimonial for us? I mean, we’ve got to have forms signed, and we’ve got to make sure they know where this information is going. We can’t just talk about Kevin Adelsberger’s care at West Tennessee HealthCare without you being involved in that. Those things have been… It’s been an advantage for me to be in both roles.

Maybe speeds up the process a little bit. Because we’ve worked with some groups where they have compliance departments, and it just slows the process down. Because it’s a third party, because they’re not involved in the process. But I guess having you involved with the process probably gets answers faster, I would bet.

Yeah, it’s worked really well for us. When I’m dealing with media relations, too, if the local media ask me a question, well, I’m familiar with the Sunshine Laws and Open Records Act, and the privacy rules, and all of those things. And so it’s easy for me to make a decision about whether I can talk about a specific topic or how they can request information from us to comply with all of that. So it’s worked really well. I haven’t had any conflict, and we’ve talked multiple multiple times about how beneficial it’s been for me to be in both roles. So for us, it works. I’m not sure that it could work for every health care organization. Sure. But for us, it seems to work well, in my opinion.

And then for you, Particularly, what are some challenges that you faced, and then how have you worked to overcome those? Is it adding skills or dealing with people or having to learn a whole new field? What have been some issues that you’ve had to deal with?

Well, I think an advantage for me is that I’ve been in the organization for so long, and I’ve been a part of operations. And so I understand the terminology a lot better than you could if you were strictly a marketing professional that didn’t work with health care clients. Some of the terminology… We use a lot of acronyms. Some of the terminology is not intuitive. Some of the technology that we use or some of the procedure names, for example, can be a little confusing if you don’t live in that world. But I’m thankful that I had a lot of that knowledge. When I do have a problem, the people around me are very happy to help educate me. My husband says that I’m pseudo-clinical.

Because your husband works in the medical side of right.

He does. He’s a clinician with an X-ray radiology background. We joke that I’m pseudo clinical because I can speak the language, but I can’t do any of that work.

You’re not putting gloves on.

That’s exactly right. You do not want me taking care of patients, ever.

So you’ve been in this role for seven years now. How have you seen communications changing since you started, and how do you see that continuing to evolve?

Well, I think social media, for sure, has really changed our world. When I first got into this role, we barely had any followers on Facebook. I don’t think that we even had a Twitter account or Instagram or any of that. We didn’t have our podcast then, and now here I am on your podcast, and we have our own podcast. So we’ve done a lot of things in the last seven years that the market was just driving us to do, right? So I think that making sure that we are keeping up with all of that technology and all of these platforms is really important. And I wish that I could foresee what coming in the future, but it changes so quickly. And digital marketing for us was something that we really did not do as much as we do now. Traditional marketing, billboards and television and radio and print, were pretty much all we did before. But now, probably more than half of our marketing budget is focused on digital marketing and social media boosting and search engine optimization and all of those things, which I knew absolutely nothing about before. But I can see that all of that is just going to continue to be more important as we go forward.

Well, Amy, thank you so much for joining us on this episode. If someone wants to stay up to date with you or with West Tennessee Health care, where would you direct them to go check that out?

Absolutely. Check out our website at www.wth.org, or you can go to any of those social media platforms that I mentioned, Instagram, LinkedIn, Facebook, Twitter, you name it. We’re out there.

Okay. Well, thank you so much, Amy.

Thank you. I appreciate it.

Thank you for listening to our interview with Amy Garner from West Tennessee Health care. If you find this episode interesting, please share it with a friend. We’ll see you on future episodes of the Content Machine podcast.

As we bring our know like trust series to a conclusion, we end on trust. Once we have introduced someone to our company and we’ve gotten them to like us, now we need to close the deal by building trust. Today, we’ll talk through some of the things that we can do to increase trust with prospective customers. The first thing is sharing our experience. One of the key things that can help close new business is to share with them the experience that you have, specifically if it’s in the field that they’re looking for. For example, you might say, “We have 10 years of experience in marketing,” or even better, say your customer is a roofing company saying, “We’ve been working in residential roofing marketing for over 15 years.” That’s a hard offer for someone to turn down. A second component of showing experience is showing customer testimonials. The richer these can be with real names, pictures, and details, the better they will be at building trust with potential customers. Second question, does your customer have a good experience when they come to look at your experience? When they interact with your brand, your website, your social media, is it clear who you are?

Are all the detailed points of your brand and your website contributing to that trust over time? Or is it ruining that trust by not being clear and not being effective? The third thing is, are you able to showcase any trust signals for your brand? The Better Business Bureau used to be the clear sign of a trustworthy business, but I think they’ve lost some of the shine off their endorsement over time. Things like reviews from Google, local chamber memberships, or membership in a governing body for your industry can show legitimacy and help to seal the deal. Another thing that’s important is a clear path forward. Do clients know who to go to to start business with you or how to go about getting into business with you? Is it a call? Is it an email? Is it set pricing? Making the process clear can help build trust with the customer. And the last thing I want to say is if you can find a way to share your expertise with your potential clients, whether that be through white papers or videos or events or podcasts, it can help build trust through expertise. The more you have to share, the deeper that trust will be.

Now, what are some things that hurt our efforts to build trust? One, stock photos. Almost everyone can spot a stock photo when it is used anymore. And stock photos can trigger quality concerns for potential customers. You may have inconsistent branding, visual or otherwise. And so what I mean by that is if your visual branding, meaning your logo, has multiple versions that aren’t the same logo kit over different places, it might be a mark of concern for potential customers as they seek to build mental recognition of who your company is. Additionally, if your messaging communications vary wildly in tone from one place to another, it can be off-putting and show a lack of professionalism, which can be a concern for potential customers. Number three, if your website obscures who owns or leads the company, it can cause potential customers to wonder why that information is being hidden. If your company has great leadership, you should flaunt it. And then finally, you may have reviews, but the more generic a review is from a customer, the more fake it will seem. And you don’t want fake or seemingly fake quotes out there or testimonials out there.

It would be better to have no review than a fake testimonial or a testimonial so devoid of specific information that it could seem fake. Keep track of your best reviews, ones that show passion for the service you provided and include details about what made that service great. So are you ready to utilize the know-like-trust funnel in your business? Hopefully, this podcast mini-series has given you a leg up to getting started. If you’re implementing the funnel within your business or you’re looking for a little help getting started, we’d love to hear from you. You can shoot me an email at kevin@adelsbergermarketing.com.

As a business owner and the leader of a company, you would think it would be easy to know what success looks like. If you’re a business leader, the clear question to ask yourself might be, How much money can I make? Now, I would hope most people think that that’s not the only gauge of success, but profit is a pretty clear metric to track. Now, I am also a Christian who owns a business, and so how does my faith affect my understanding of success? Last year at the Agency Builders Conference, I got to hear from Brandon West, who owns FOS Creative in Florida. I immediately appreciated Brandon for his conviction and how his business should affect the world. The purpose over at FOS is to reach and restore the lives of women and children who have been impacted by extreme poverty and sex trafficking. So just to reiterate, Brandon’s business, a digital marketing agency similar to mine, has the mission to serve women and children who’ve been impacted by extreme poverty and sex trafficking. Brandon is wired differently, and I love it. When I heard Brandon was releasing a book, I knew it was going to be great, and that it would almost certainly end up on an episode of this podcast.

Brandon’s first book is called “It’s Not Your Business to Succeed,” which from off the jump is a little startling for someone like me. I build my day around trying to succeed. From what time I wake up to the way my phone is set up to the people I work with, the time I go to bed at night. Every bit of it is geared towards me having the opportunity to be successful. Brandon challenges this notion at its core. Therefore, Brandon’s thesis is that that is outcome-based thinking or judging everything by the bottom line, and that that can be dangerous because it’s built around the wrong things. Because ultimately, the important thing is being faithful in our everyday tasks, whether that be leading in a boardroom, parenting, or marriage, being faithful in our actions in those areas, regardless of the outcome, because the choice to make a faithful action is more important than the result. In other words, the means are more important than the ends. Why? This is what God asks of us. Brandon points to the scripture throughout the book to show that God is concerned with our faithfulness, not our success. Brandon also covers this with our need to be faithful stewards of what we have.

As a Christian, I believe my business is not my own, but I am a steward of it for God. Sometimes I need a reminder of that. But as the steward, I also need to make wise decisions with what I am entrusted. So while outcomes-based thinking is not the key, that does not mean we throw the baby out with the bathwater, as it were. We still have a responsibility over the company and to lead it well. A few years ago, we were working on a political campaign. The candidate and I knew there was a significant chance the opposing side would start campaigning in an ugly manner. We had committed to each other before the race began that we were going to run a clean campaign. When the opponent and his friends went dirty, we maintained that commitment. We pursued the faithful option. We were committed to running it the right way, regardless of the outcome, regardless of any of the negative effects the opponent’s mudslinging might have had on us. It is easy to play the game of comparison in business. This company has more staff or this company has more revenue. But maybe the question should be, are you making faithful choices day in and day out? Not if you have made more revenue than the other company.

So ask yourself this, how do you measure success? Are you judging it by the right metrics? Thank you for listening to this episode of the Content Machine podcast. If you end up reading Brandon’s book, “It’s Not Your Job to Succeed,” I’d love to hear your thoughts. Shoot me an email at kevin@adelsbergermarketing. Com, and I look forward to seeing you on the next episode of the Content Machine podcast.

Kevin

Welcome to the Content Machine podcast. I’m Kevin Adelsberger, and this week, I’m joined by Amy Garner, who is the Chief Compliance and Communications Officer at West Tennessee HealthCare. Thank you for joining me, Amy.

Amy

Thank you for having me.

Kevin

Amy, you have a really unique journey in your career, and I’d love for just the audience to hear starting about that. If you want to tell us a little bit about how you got to the position you’re in now.

Amy

Okay. Well, it’s probably going to be surprising to a lot of your listeners because I actually do not have a communications background. I actually have an accounting background. My undergraduate degree is in accounting. I have a master’s in business. I also have a law degree with an emphasis in health law. And then a few years ago, after I got the communications gig, I decided, well, I need to probably get some formal training in communications or public relations. I do have a certificate in public relations now. But my first love was math and accounting, of all things.

Kevin

Wow. Okay. So the first two make sense. The law degree is a little bit of an oddball there. How did you end up with a law degree?

Amy

So I was working in health care already, back in the late ’90s, and I knew that I wanted to further my education. I knew that I wanted to get a doctorate, but I didn’t want to get a PhD. So I wanted to do something with an advanced degree that would be useful at work. And obviously, I couldn’t just go back to medical school. So I decided that maybe health law might be of interest because of what I was doing at work already, because that was when the HIPAA privacy rules had just come out, and it was very useful to what I was doing. And so I thought, Well, that might be a good route for me to take. And so I ended up getting my law degree in health law.

Kevin

How about that. Did you spend any time as an accountant then?

Amy

Very briefly. I was in accounting for about four years after I joined West Tennessee HealthCare. And before that, I had actually worked in banking for a little while. But after I was in the role of the controller at one of our small hospitals, I decided that I really loved operations. I really did not want to sit in the office behind the computer and just deal with numbers all day. I really enjoyed getting out and learning from the different departments. And I was in such a small hospital, and they all just took me under their wings and taught me what they knew and what they thought I should know. And so I was able to learn all sorts of things from what happens in radiology to what happens in billing, to what happens in medical records on the nursing floor. So it was a great learning experience for me because I was so young and I just wanted to soak up everything. And so I think that that’s what led me into being the candidate for the compliance officer’s job, because you have to know a little bit about privacy. You had to know a little bit about the rules that the emergency department has.

Amy

You have to know about billing and Medicare. And so I think that that’s what led me to the place where somebody said, Hey, she might be a good compliance officer.

Kevin

So a lot of times when people hear the words Compliance Officer, nothing fun comes to mind. And all of my interactions with you, you don’t come off as a Compliance Officer to me. You have a little bit more fun than that. So what do you do as a Compliance Officer?

Amy

Well, I have to say that I’ve heard that before. It is not the most popular position to be in. And for a long time, I thought, this is the most thankless job because nobody wants to see you coming, right? Sure. And nobody wants to come to your office to tell on themselves or ride anybody else out. But I try not to be scary, and I’ve done this for so long now that I really think being in communications has helped me because people know who I am, and they know that I’m not necessarily the police. And so I think that from that perspective, you’re probably right. I am probably not the typical compliance officer, but I want to be a resource for people. And I was just sharing with somebody earlier this morning that my favorite part of my job is answering questions. As strange as that sounds, I love being able to answer people’s questions or to help them figure out where to go to get the answers that they need. And so I think that from that perspective, I try to be a resource rather than just, Oh, hey, I got you. You’re not following this policy. And sometimes I have to do that, but I try not to be awful about it.

Kevin

So you worked your way up in the business side of things, which naturally progressed into the compliance thing with the law degree and stuff.

Amy

That’s right.

Kevin

Where does communications come into that, then?

Amy

So I joke all the time that the reason that I was asked to be in communications is because I like to talk too much. So there’s probably some truth to that. Sure. J.R, my CEO, as you know, J.R, he’s the type of guy that if he ask you to do him a favor, you cannot tell him no. You’re going to say, Sure. What do you need? And that’s exactly what happened. He asked me to temporarily work with the communications and marketing team seven years ago. And at the time, I said, J.R, I don’t know anything about marketing, communications. I’d had some limited experience when I was working on my master’s degree in marketing and communications, but nothing formal. And so I was really out of my element, but I was not going to tell J.R. no. Actually, after a few months of working with the phenomenal team that I have, I said, J.R, I love it. Please let me keep it. I love it so much. And it was, I guess, part of it was that it was not so rigid, like the compliance role, and I could have some fun with writing or with doing things like this that you can’t really do as a Chief Compliance Officer.

Amy

Sure. Yeah, yeah. So I loved it. And then who knew that there was going to be a global pandemic, and so at some point, I probably should have said, No, I’m not the one. But I just felt like when all my colleagues were struggling to take care of patients and doing all that they could do, I felt like, Well, this is one way that I can help them for sure, because I’m not a clinical person, and I didn’t really know what else I could do to help them during the pandemic. So I did what I was asked to do. Actually, when I was looking back at my Facebook memories today, this is my fourth anniversary of the night that J.R called me and said, I need for you to put together a press conference for tomorrow. I need the mayors to be there. I need Kim Tedford from the Department to be there. You all are going to coordinate this. And it was like 10 or 11 o’clock at night when he called. And I was freaking out because unbeknownst to him, I had never coordinated a press conference before. I had never been a part of one, and I was clueless.

Amy

But he didn’t know that, and I didn’t tell him that at the time because I knew that no was not the right answer. And we pulled it off, and that was the beginning of all-

Kevin

Of a nightmare.

Amy

Yeah, it was the beginning of all of those media interviews and press conferences and all of those things that I did with Kim at the Health Department.

Kevin

Yeah. So you said seven years ago, you became communications. So that’s It’s March 11th, ’24, when we were recording this. So that would have been ’17, right?

Amy

That would have been 2020.

Kevin

It was four years ago. It was four years ago.

Amy

Yeah, ’17 is when I took on the role.

Kevin

So you had three years in the role before COVID struck and changed everything. So talk to us about how do you deal with communication when you’re newer into communication and you have a global pandemic ravaging your city?

Amy

I don’t know. I don’t really know that I have any great advice. I will tell you that the three years prior to the pandemic, one of the things on my to-do list was to develop a crisis communications plan, and I never put that down as a priority, and then I was living it. And so for me, it was just day to day, who do I need to communicate with? What are the messages that I need to get out there from my team? I was also having to learn all about operations and surge capacity and what it meant for us to have those portable HVAC units that were turning our units into… So that we had negative pressure rooms on those COVID floors. I mean, I was having to learn a lot, but my colleagues were great because when I asked questions, they were more than happy to share with me the information that I needed to get out there. And so in the morning, I would get up and I would follow social media to see if there was anything that I needed to address during the day, if there were any questions I needed to answer.

Amy

Then I would get on multiple calls with our incident command team, which is our emergency response teams, if you will. And I would learn what we were facing for the next 24 hours or 48 hours, what we had faced for the last 24 hours, what our COVID census was. Is there any specific information I need to get out to the public today? And then I would go through that process of whether it was a media interview, whether it was a press conference, whether it was a radio interview, whatever it was. I would try to get that information out. And then the rest of the day, I would pretty much monitor local news, social media, respond to questions. It was just a constant cycle. And I call it on the job training because I really did not know what I needed to be doing that I wasn’t doing. I just tried to keep up with everything and tried to figure out how to get information out to everybody, not just Madison County, but I had people contacting us from Haywood County or Chester County or Gibson County saying, Hey, what about us? What are you seeing in our counties?

Amy

What can we do? Can you come over here and talk with our mayor? And so there was a lot of that, too. So it was just… I just was doing whatever I could to get information out there. Yeah.

Kevin

Well, and I’d say as a citizen, I felt like it was really organized and went from my perspective, you guys were proactive and communicated well in a really stressful time period.. Thank you for tuning in to episode one of two with Amy Garner from West Tennessee HealthCare. Join us back in a couple of weeks when we release episode two of the interview.

When you say you like a company’s brand, what do you mean? Most people, when they say brand, they mean the logo of a company. Don’t get me wrong, a logo is an important part of a company’s brand, but a brand is so much more. We believe brand encompasses four key areas. Each of these areas is sizable and has lots of opportunities for subsets of information. But today, we’re going to look at things from a bird’s-eye view. We believe a brand encompasses the business’s identity, the business’s positioning, the business’s messaging, and the business’s visual identity. Let’s take a look at each of these elements. Number one, the business’s identity. The first part of any brand is who the business is. What is the business’s mission and core values? What is the business trying to achieve? The mission talks to the bigger picture that the company is trying to solve and what they value. The core values gives the team guidance on what behavior is valued in the organization. It will direct how components of the business interact with customers, how the business interacts with the team. It will set the tone for what the culture in the organization is.

Business identity is a key component of what makes the brand of an organization and gains importance as the business puts value on the identity, making it part of the culture and potentially part of the marketing. The second part of the brand is the positioning of the business. Positioning talks about what a business brings to market and how it goes to market. Or to put another way, what differentiates it from other businesses. When we think about what a business brings to market, what we mean is, how do we make something not a commodity? What makes our product special versus our competition? How we bring it to market might also be our differentiation. Are you the only car wash in town that comes to people’s workplaces? Are you an insurance agency that has the most available markets? Are you the largest organic and natural food provider in the area? How you bring something to market and the positioning that you use are key parts of the identity. The third part of the branding is messaging. This could be viewed as the verbal identity of the business. How do we describe the organizations? Do we have specific words that we use?

What is our marketing one-liner to quickly share who we are? This also works into the tone of how we write copy for the business. The fourth part, and the one that people think the most about when they talk about branding is the visual identity. The logo is the most important part of the visual identity of the business, but there are also several other components to visual identity. One of the biggest things is what we call look and feel. Look and feel for a brand is the visual style for graphics and things like websites. They give us a uniformed visual appearance across all interaction points for a customer. A social media graphic should be able to be visually related to the website, which should be visually related to the business card. This unified visual identity is usually tied together by specific colors, typefaces, textures, or graphical elements like certain shapes or icons. A proper visual branding contains these components and a guide with all the rules on how use the visual branding. Is your business using all the elements of a brand, or do you just have a logo? Today is a great day to start developing the other elements of your brand.

A great thing is to look at companies that do branding well and start to look for all of those components and how they use them. When you start looking for them, you’re going to notice them. Thank you for listening to this episode of the Content Machine podcast. If you need help developing a brand or rebranding your company, please reach out to me at kevin@adelsbergermarketing.com.

When thinking about the customer acquisition journey, it can sometimes be a mystery how people decided to do business with you. Sometimes people describe it as a funnel. The more people hear about you, the more it’ll filter down to the people who turn into customers. And that’s a pretty good model. But a slightly different take on that, and a bit more of a relational take, is the know, like, and trust model. The know in the know, like, trust model means for someone to do business with you, they have to know who you are, they have to decide that they like you, and ultimately, they have to decide to trust you. Once they’ve decided they trust you, they will be willing to sign on the dotted line. This week we’re going to talk about the know, and then in future weeks, we’ll talk about like and trust. In the know like trust model, what does it mean to know? Very simply, it’s I know who you are or that you exist. So how do we become known? Two big thoughts, inbound and outbound marketing. Let’s start with outbound. Outbound marketing is anything that you are doing to actively get your name out there.

That might be sponsoring a local event, buying digital ads, or having a logo on the side of your truck. Outbound marketing is great for introducing yourself to people that might not know who you are or bringing you back to the top of people’s minds. Inbound marketing is when people come looking for you. It’s the experience they have on your website. It’s the content they see on your Facebook page when they come and look for you. I call inbound marketing being ready to be found. The biggest way inbound works into the no category is through things like social media and having good search engine results. We’ll talk more about inbound marketing when we talk about getting someone to like and trust you. But for now, know that if you invest in outbound marketing but do not have inbound ready to go, you are wasting your money. You have to be ready to be found, which is where steps between know and like start to bleed over. So what should we think about for outbound? One, audience, two, cost, three, brand image. When we think about audiences, we need to consider, are these the people we want to talk to?

So who do you want to talk to? Are they potential customers or are they referrers of potential customers? Are they just general potential customers? Or are they the target market that you really want to develop? Cost. Can you afford to do this? What do you think the ROI will be? Is it a one-time expense or an ongoing expense? Spending $1,000 to talk to 10 of the right people might make a ton of sense for your business. Spending the money to wrap your van might make sense, too. The cost varies by the audience and your business goals. And then finally, does this opportunity fit your brand? Even if an opportunity is with potential customers and affordable, does it make sense to align yourselves with that opportunity? This question could mean a variety of things for your brand, but things like the type of the event, the cause of the organization, or the message that the platform carries could have an effect. An example of this would be Adelsberger Marketing advertising in a traditional print newspaper. It would be an odd place to see us for a number of reasons, and it wouldn’t be a good fit.

We’ll talk more about know, like and trust in upcoming weeks. And so you need to ask yourself, are you ready to be found? Are you ready to start that relationship with a new customer? If not, send me an email at kevin@adelsbergermarketing.com and subscribe for future episodes of the Content Machine podcast.